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Interview invitation email: with examples for each step

You want to give candidates who apply the best Candidate Experience. Attention to detail, by communicating clearly and keeping them informed of progress. This includes, of course, turning candidates down as well as inviting them for a job interview.

Invitation to the job interview in 3 steps

There’s probably still one or two things that need to be done before you can get together for a meeting. Still, it is important to send a thank-you text right away. And then to send a confirmation of receipt, preceding the actual invitation to confirm the interview. In 3 steps, make sure you invite the candidate to the interview in an engaging and personalised way:

  • Thank immediately on the page.
  • Send an email confirmation to acknowledge receipt
  • Invite for the job interview

Thank you text on the page

You want to let the candidate know right away that the application has been received. And, that it has been successfully submitted online and the page can be closed. Once the candidate sees confirmation of this, it’s instantly clear that it has worked, and that the task is complete.
Tip: The thank you text on the page provides the first opportunity to communicate using your organisation’s corporate identity. An important step, as it immediately offers an impression, so the candidate can also see whether or not it’s a potential match.

Confirmation of receipt by email

After the thank you text on the page, you have more space in the acknowledgement to include important information. You can briefly describe the application process and when the candidate can expect a response from you.

Tip: enable option to respond. That’s far more personal than a no-reply email. And more convenient, too, because the candidate can ask you something right away if anything is still unclear. Include an email signature with your name, email address and phone number.

Interview invitation email (with template).

The invitation to the job interview naturally contains all the important practical information. Moreover, it is another opportunity to use tone-of-voice to show how you communicate as an organisation if you want to confirm the job interview. Include at least the following information:

  • Date and time of interview (or option to schedule online)
  • Address of the location
  • Name of interviewer(s)
  • Contact information
  • Optional: information on travel expenses

Use the text below to confirm the interview invitation with a example.

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Use the most effective invitation for a job interview? Or curious about the rest of our ATS? Contact us, we would love to hear from you.